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Report datab bar access3/1/2024 This is one example of how to create a very basic conditional format rule. You can see that the word Late is formatted now. Let us now click Ok and then click Apply, and Ok again. Let us now change the font color to red and make it bold, italic and underline, and that's our conditional rule. We can now set our Conditional Formatting, how we want this field to look like if the word Late appears in that field. Now, type the word “ Late” in quotation marks. Let us now select the “ Field Value Is” from the first combo box and then select “ equal to” from the second combo box. We now have only one of two values in our form either On Time or the word Late and that is from the given query. The first option is to check the values in the current record or to use an expression, and the second option is to compare this record with the other records. We will first specify the type of rule we will be creating and here we have two options. You will now see a New Formatting Rule dialog box. Let us now create a new rule by clicking on the New Rule button. You will now see a Conditional Formatting Rules Manager and currently we have no rules applied to this control. Let us now click on Conditional Formatting. On that Format tab, you should see a group called Control Formatting and a special button for Conditional Formatting. To apply Conditional Formatting to one field or more than one field, we will need to switch over to the Layout view. We will now highlight every single project that is currently running late. In this example, we will be using the above form to understand how you can use Conditional Formatting to highlight specific pieces of information. It will then display the words Late if the project is late or On Time if that specific project does not have any overdue tasks. We also have a calculated field here that uses the IF function to determine whether or not the count of the due date is greater than zero. In this query, we have a join between a table and a query that will display the count of due dates or how many projects have tasks that are overdue. We have a list of all of the projects in this database and we have also got a couple of new fields like the On Time Status and the Number of Late Tasks. In this example, we will be using a form fSubCurrentProjects in our database. Let us take a simple example of conditional formatting. It may take some back-and-forth to figure out which display settings are right for your data, so try a few different options to see what works best for you and your team.One especially useful formatting tool in Access is the ability to apply Conditional Formatting to highlight specific data. Here’s that example displayed in three different bar chart styles: Let’s say we wanted to see how many orders were placed per product category across different quarters of a year. To create a stacked bar chart, click on Settings > Display and select either Stack or Stack - 100%. A 100% stacked bar chart is similar, but displays those parts as relative percentages, so every bar spans the full y-axis. If the data we’re visualizing can be broken down into multiple categories within a whole, we could consider using a stacked bar chart. Here we can hide or customize axes labels. Select the Labels button in the Settings sidebar. The options for the y-axis are hide and show, while the x-axis has several more: With the Show lines and marks options we can change the way the categories and quantities are represented on each axis. The linear option is selected automatically, and for our example provides the most accurate representation of our data, so we’ll keep it. Here we can specify how we want our table organized. We can also set the display to a stacked bar chart, which we’ll get into in a bit. Toggling on Show values places the count values above each column.Ĭlicking the color swatch at the bottom of the sidebar will open a color palette to set the bar color. We add a goal line at 5500 and name it Arbitrary Sales Goal. In the Settings > Display section, we can add a goal line that specifies where we want the values to be and Metabase can alert us when the values exceed (or drop below) that goal. Next, summarize the count of rows and group by Product -> Category.Ĭlick Visualize, and Metabase will present the data as a bar chart:Ĭlick on the Settings button at the bottom left of the chart to see all our tools: Choose the Sample Database’s Orders table as your data. Select + New > Question > Raw data > Sample database. You can follow along using Metabase’s Sample Database. We’ll walk through creating a bar chart and editing that bar chart’s settings, then talk about stacked bar charts and when we might want to use them.
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